Duration: 4 months to start
General Statement of Duties:
To be responsible for fiscal/financial management functions impacting a variety of state agencies; to provide financial management expertise for the performance of specialized and technical accounting activities as a liaison to all State agencies; to review, research and resolve issues with and approve complex agency general ledger journal entries in the approval hierarchy of the State’s financial management system; as required, to plan, organize, supervise and direct the work of a staff primarily engaged in financial management operations; and to do related work as required.
Supervision Received:
Works under the administrative direction of a superior with wide latitude for the exercise of initiative and independent judgement; work is subject to review for results obtained and conformance to established goals and policy.
Supervision Exercised:
As required, plans, organizes, supervises and reviews the work of subordinates; reviews work in process and upon completion for accuracy and compliance with prescribed procedures and directives.
Illustrative Examples of Work Performed:
- To be responsible for fiscal/financial management functions impacting a variety of state agencies.
- To provide financial management expertise for the performance of specialized and technical accounting activities as a liaison to all State agencies.
- To review, research and resolve issues with and approve complex agency general ledger journal entries in the approval hierarchy of the State’s financial management system.
- As required, to plan, organize, supervise and direct the work of a staff primarily engaged in financial management operations.
- To be familiar with each State agency’s unique mission and fiscal/financial reporting requirements.
- To provide timely and proper financial management expertise to all State agencies and branches of State government.
- To validate the State’s biweekly payroll and associated taxes and deductions using a complex system of checks and balances, ensuring its accuracy and completeness prior to final approval.
- To manage the payroll garnishment process for certain State employees.
- To perform complex month-end, quarter-end, and annual closing processes related to the State’s general ledger, including extensive coordination with State agencies to reconcile open transactions and ensure accurate financial reporting.
- To provide agency assistance as required for federal grant reporting and federal grant cost management.
- To ensure proper posting of monthly Internal Service Fund revenue and expense.
- To manage payment of State employee fringe benefit expenditures, including health, dental, vision and pharmacy.
- To determine and verify balances in State agency asset and liability accounts, and to perform complex analyses to determine the accuracy, completeness, and proper classification of the State’s financial transactions.
- To ensure interagency and interfund transactions are properly recorded, including the settlement of related cash accounts.
- To be responsible for the proper accrual of State agency accounts receivable, accounts payable, and other accrued revenues and expenditures at fiscal year-end.
- To maintain utmost confidentiality when working with sensitive and personally identifiable information, including payroll and health benefits.
- To exercise administrative direction over programs that are essentially financial in nature.
- To be responsible for the compilation, analysis and presentation of statistical and financial reports reflecting expenditures, unencumbered funds and projections of future requirements.
- To do related work as required.
Required Qualifications for Appointment:
Knowledge, Skills and Capacities
- A thorough knowledge of fiscal/financial management practices and techniques
- Knowledge of principles and practices of governmental accounting and budget formulation
- A working knowledge of the principles, practices and methods involved in maintaining records in an automated general ledger accounting system
- The ability to plan, organize, supervise and direct the work of a staff engaged in fiscal management operations; the ability to identify pertinent information from a mass of data
- The ability to prepare and submit special and reoccurring reports, and to present the same both verbally and in writing
- The ability to deal with the public and state agency officials in a tactful and courteous manner; and related capacities and abilities.
Education and Experience:
Education:
- Possession of a bachelor’s degree from a college of recognized standing in Accounting, Finance or a closely related financial field; and
- A minimum of two (2) years of employment in a responsible capacity involving fiscal or business management in the private sector or with a state or governmental agency.
- Possession of a master’s degree from a college of recognized standing in Accounting, Finance or a closely related financial field; or
- Possession of a bachelor’s degree from a college of recognized standing in Accounting, Finance or a closely related financial field plus the possession and maintenance of a Certified Public Accountant (CPA) license.
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