Job Description:
Responsible for processing vendor invoices accurately and timely in the Oracle/iConnect system. Reviews invoices for correct pricing, quantities, and approvals; matches invoices to purchase orders and supporting documentation; and resolves discrepancies by working with vendors and internal departments. Ensures compliance with company policies and procedures and completes an assigned weekly invoice workload.
Daily Duties:
- Participate in daily 8:15 AM “huddle” (camera-on required) to discuss priorities and urgent issues.
- Weekly assignment of 300–500 invoices to process (volume may vary based on invoice type/complexity).
- Work with invoices in areas including:
- Rejected by approvers
- Flagged as duplicates
- General coding to correct accounts and cost centers using OneNote for supplier-specific notes/instructions
- Update supplier notes in OneNote as needed.
Check Runs:
- Twice weekly check runs; AP Clerk responsible for correcting any held/rejected entries they processed.
- Conduct a “pre-check run review” twice weekly: review all coded/touched invoices for errors before check runs.
Systems Used:
- Oracle Fusion Cloud Application, version 26A.
Performance Metrics & Escalation:
- Main KPI: Weekly completion of assigned invoice queue (300–500/week).
