Position Summary
The Administrative Assistant provides high-level administrative and organizational support to the executive leadership, ensuring efficient day-to-day operations of the executive office. This role requires discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Manage executive calendars, scheduling meetings, and resolving conflicts across competing priorities
- Coordinate travel arrangements, including itineraries and expense reporting
- Prepare, proofread, and format correspondence, memos, presentations, and reports
- Serve as a primary point of contact for internal and external stakeholders on behalf of executive staff
- Organize and maintain files, records, and documentation, ensuring confidentiality of sensitive materials
- Coordinate logistics for meetings and events, including agendas, materials, and minutes
- Track action items and follow up on deadlines on behalf of executives
- Process invoices, purchase requests, and other administrative transactions as needed
- Perform other administrative duties as assigned
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