Hybrid Details: Onsite about 3 days a week in Waltham, MA; may fluctuate based on business need.
Duration: 3 months to start

Job Summary

This role provides high-level administrative and operational support to multiple senior leaders, enabling them to operate efficiently and focus on strategic priorities. The Executive Assistant is a trusted partner to executives, coordinating schedules, communications, meetings, and travel while streamlining day-to-day operations.

Responsibilities

• Manage complex calendars for senior leaders, prioritizing meetings and resolving scheduling conflicts.
• Coordinate internal and external meetings, including agendas, logistics, materials, and follow-ups.
• Act as a gatekeeper for executive time and communications, ensuring timely, professional responses to inquiries.
• Coordinate domestic and international travel arrangements and manage itineraries and logistics.
• Prepare and submit expense reports in compliance with company policy.
• Support budget tracking, purchase orders, and vendor coordination as needed.
• Coordinate logistics for executive team meetings, visits, and company events.
• Identify opportunities to improve administrative processes and workflows.
• Help coordinate cross-functional activities and keep deadlines on track.

Qualifications

• Bachelor's degree preferred, or equivalent professional experience.
• 5+ years of executive administrative experience supporting senior leadership.
• Experience supporting VP, SVP, or C-level executives preferred.
• Exceptional organizational and time management skills.
• Strong written and verbal communication.
• High level of professionalism and discretion with confidential information.
• Ability to manage multiple priorities with minimal supervision.
• Strong attention to detail and problem-solving skills.

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