Job Description:
Reporting to the Hospital President, the Executive Assistant and Lead Administrator is responsible for supporting, and serving as a resource for, the senior leadership team.
Essential Responsibilities / Duties:
- Arrange on- and off-site meetings, events, appointments & travel with supporting materials as needed.
- Manages calendars for multiple executives, including making appointments and prioritizing the most sensitive matters.
- Drafts routine and complex correspondence, memos and/or reports as needed.
- Performing minor accounting duties, such as submitting and tracking invoices for vendor payments.
- Responsible for day-to-day office management tasks.
- Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.
- Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
- Complete accurate and detailed leadership department expense reporting and other departmental reports.
- Liaise with project stakeholders and all levels of management on an ongoing basis.
- Coordinates and attends meetings as requested; prepares materials, coordinates logistics and may take minutes.
- Prepares data for presentations as needed.
- Inventory management for department supplies
- Manages Kronos timekeeper, payroll and schedules as needed
- Ensures the confidentiality of all reports, correspondence, materials, etc.
- Performs other duties as assigned.
Job Requirements
Required Education and Experience:
- High school diploma or equivalent and 5+ years of experience as an Administrative Assistant, or equivalent combination of education and experience.
Preferred Education and Experience:
- Bachelor's degree
- Experience as an Executive Assistant
- Experience in healthcare
Knowledge, Skills & Abilities (KSAs):
- Strong knowledge of Microsoft Office Suite including: Word, Excel, Outlook, and PowerPoint.
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