Duration : 3 months to start
Job Description:
Key Responsibilities:
- Reviewing research department applications/submissions for technical compliance (NOT the scientific content).
- Ensuring correct formatting and all required documentation (esp. NIH, which may involve foreign collaborations).
- Managing high volume of submissions, especially in May–June.
- Communicating with department admin/lab staff (not direct researchers), requesting corrections as needed, and facilitating back-and-forth to finalize submissions.
- Using internal grant system for tracking and updates.
- Preparing proposals for final routing to manager/director, who acts as "signing official.
Essential Functions:
- Has responsibilities performing tasks and is considered a subject matter expert for the pre-award services within Sponsored Programs Administration.
- Manages and coordinates funding opportunity information to potential applicants at the university.
- Provides guidance to researchers for proposal development and submission by interpreting and ensuring successful integration of sponsor, university guidelines and compliance considerations.
- May provide backup assistance to Post-Award teams in setup and continued management of awards.
- Provides award lifecycle support to researchers by interpreting award terms and conditions, obtaining approvals, and facilitating research staff in the preparation of award changes, no-cost extensions, progress reports, and non-financial obligations.
- Independently reviews content and format of both basic and complex proposals through approval stage.
- Monitors status of pending proposals and updates eGrants and Departmental staff where applicable to ensure timely submissions while adhering to internal preliminary deadlines.
- This position is a heavily-monitored, deadline-driven position which requires time-management skills and dedication to handle the needs and pivot the workload to ensure success of the faculty, department and the University securing research funding.
- Fully understands the award lifecycle and provides support and collaboration with all areas within Sponsored Programs.
- Aids in gathering information needed to answer pre-award inquiries. This may include additional research and review of new or complex regulatory requirements to develop reference materials or guidelines to ensure compliance with federal mandates or laws.
- Completes forms in PeopleSoft or eGrants to assist both pre- and post-award functions.
- Facilitates the faculty researchers and their teams to fulfill the mandatory sponsor programmatic and compliance reports.
- Assists providing proposal, budget, transactional and closeout documentation for program reports or as needed for institutional audits.
- May be included in rotation schedule for
