Job Description:
Responsibilities
- Collaborate, lead and support IT Agency Managers in procuring IT solutions, from small to medium/large procurements.
- Responsible for the management of given portfolio for IT Sourcing Projects, reporting to the Chief of IT Sourcing, Contracts and Vendor Management or to assigned Senior Vendor Manager.
- Project-manage assigned IT Sourcing Projects from scoping, RFx drafting, Evaluation, Contracting
- Product delivered range from Contract renewals / amendment to IT Statement of Work or small to medium RFI/RFP, MPA’s, etc.
- Interact with various stakeholders across the enterprise, including Legal, Purchases, Agency resource, and others as needed.
- Facilitate various Contract/RFx deliverables including vendor selection and award criteria to determine and execute an appropriate procurement strategy.
- Project Plan for every Sourcing Project
- Request for Proposals (RFP): Facilitate the drafting of Scope of Work and Requirements; Finalize RFP.
- Proposal Review: As part of Evaluation committee, facilitate and provide review input
- Contracts: Review IT Contractual artifact [Renewal or Amendment or SOW] and provide input to enhance favorable Terms; review with stakeholders and legal.
- Vendor Governance Review – Document Issues, Actions with Vendor and report
- Contract Negotiations: Provide a plan, key IT Terms (participate or lead) during contract negotiations.
- Participate in other tasks as directed by the Chief of Sourcing and vendor management
- Provide weekly written statuses.
Requirements
- 3-5 years IT experience preferably 1-2 years in IT Vendor Management and/or IT Sourcing
- Understanding IT products & services from a contract and vendor management perspective
- Understanding commercial [pricing services] with contracting and negotiation aspect. Ability to determine contractual/financial exposure/ negotiate contracts.
- Knowledge of contracting trends, licensing models
- Deep market knowledge of IT vendor (Application Svcs, SaaS, Consulting)
- Strong project and process management skills, with the ability to handle multiple vendors and multiple contracts, as well as a wide range of tasks.
- Knowledge of best practices for IT contract negotiation tactics and strategies.
- Where applicable, understanding of government and industry regulations that will influence contracting approach and vendor behavior (for example, SOX, SECURITY).
- Experience drafting IT Statement of Work/SLA, change order or amendment
- Customer-focused approach to delivering contract management services to internal IT
- Supplier agreements: knowledge of legal terminology related to supplier agreements
- Proven negotiation and contracting skills
- Project management skills
- Ability to think strategically
- Ability to work effectively in a fast-paced complex environment
- Knowledge of Procurement Processes and Tools
- Proficient in the use of MS Excel, Word and PowerPoint, SharePoint
- Excellent communication skills both written and verbal
Education
- Bachelor’s degree required. Advanced degree preferred.
- 10+ years relevant professional experience; 7-8 years’ experience in Indirect Sourcing categories required (Project Application Development, SaaS, Maintenance Support)
Preferred
- Familiarity with Public Sector Purchasing and Procurement is a plus.
- Familiarity with Tools such as Archer, a plus
- Strong analytical skills
- Strong IT background having managed vendor as Project Manager or IT Account Manager who has delivered services to client is a plus.
Supplemental Information
Signature Day and Non?Signature Day Items
- Final compliance verification before weekly ETSS Signature Day
- Assemble packets and draft standardized documents for VMO review
- Pre?check all signature?ready documentation for compliance
- NDA Processing
- Track IT?specific approvals across multiple approvers
- Monitor the position of every PRAF in the workflow
- Escalate and accelerate items as needed
- Provide standing approval?status visibility for VMO leadership
- Schedule meetings across VMO, DOA, and partner agencies.
- Maintain and schedule TBRs and YBRs
- Create and maintain SharePoint sites and folders per RFx
- Own document organization and prevent loss or misrouting
- Triage intake against high?level requirements (accept or reject) until Archer Engage is live
- Assign engagements based on defined criteria to prevent backlogs
- Expedite PRAF signatures through multi?step approval chains
- Track POs and verify all Workday routing
- Verify all documents are filed in Archer at engagement close
- Track transmittal letter approvals
- Own all BHDDH intake, PRAF processing, documentation, coordination, and follow?up
- Work with Agency on IT procurements, and compliance processes
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