- The Accounts Payable Lead is responsible for overseeing the full-cycle Accounts Payable (AP) function within a high-volume healthcare organization.
- This role provides day-to-day leadership to the AP team and manages both internal and outsourced operations to ensure accurate, timely, and compliant processing of vendor payments, 1099 filings, corporate card programs, and employee travel and expense reimbursements.
- The ideal candidate brings extensive experience in full cycle healthcare AP operations, Workday ERP systems, process optimization and exceptional internal and external customer support.
- Lead and mentor the Accounts Payable team to ensure efficient, accurate, and timely processing of all vendor invoices and payments across multiple entities and healthcare facilities.
- Manage full-cycle AP operations, including invoice validation, coding, approval routing, three-way matching, and payment execution in alignment with organizational policies and compliance standards.
- Oversee outsourced AP operations, ensuring adherence to service level agreements (SLAs), accuracy, and operational efficiency.
- Administer and manage corporate card programs, including issuance, reconciliation, compliance, and expense reporting.
- Oversee the company’s travel and expense (T&E) systems, ensuring adherence to company travel policies and regulatory guidelines.
- Serve as the Accounts Payable subject matter expert (SME) during Workday ERP system implementation, integrations, and upgrades—driving transformative best practices, automation, and user training.
- Collaborate with Procurement, Field Operations, and Finance teams to ensure seamless processing of goods and services across clinical, administrative, and indirect purchasing categories.
- Maintain strong vendor relationships, ensuring timely resolution of discrepancies, credits, and payment issues, particularly with healthcare suppliers, distributors, and service providers.
- Develop and monitor AP metrics and key performance indicators (KPIs), providing regular analysis and reporting to management.
- Ensure compliance with internal controls, audit requirements, regulatory standards.
- Support month-end and year-end close processes, including accruals, vendor statement reconciliations, and 1099 reporting.
- Drive process improvement initiatives that enhance automation, strengthen internal controls, and improve efficiency within the procure-to-pay (P2P) cycle.
- Lead or support special projects, including vendor master data cleanup, audit support, and payment method optimization.
- Bachelor’s degree in Accounting, Business, or related field (or equivalent experience).
- 7+ years of progressive Accounts Payable experience in a healthcare environment.
- Minimum of 3 years in a leadership or supervisory capacity managing high-volume AP operations.
- Proven experience managing outsourced AP services, corporate card programs, and T&E systems.
- Hands-on experience with major ERP systems (Workday required).
- Strong analytical and problem-solving skills with attention to detail and accuracy.
- Proficiency in Excel and familiarity with AP automation and expense management tools.
- Excellent interpersonal, communication, and leadership skills with the ability to influence across departments and facilities.
- Working knowledge of healthcare compliance requirements, tax reporting (1099s), and vendor credentialing processes.
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