Hybrid Details: 3 days/week onsite
Duration: 3 months to start 

General Administration
Description:

• Oversee the day-to-day activities and workflow within RDBS, while providing high level administrative support to the Chair.
• Direct the work of department support staff.
• Serve as the main point of contact and liaison for the department
• Troubleshoot departmental issues and resolves problems for students, faculty and staff. 
• Provide assistance and guidance to faculty and staff regarding administrative matters and resources.
• Coordinate travel, catering, room bookings, and communications for faculty and guests

• Collaborate with faculty and the Grants Office to support research planning and submissions
• Coordinate with central offices on grant submission logistics and approvals
• Maintain documentation and support post-award tracking, including expense reconciliation and reporting
• Serve as liaison between faculty, department, and Principal Investigator (PI)
• Help prepare and organize required documentation for grant proposals and internal funding submissions

• Oversee the departmental operating budget
• Approve transactions and allocate resources with Chair approval
• Provide financial reporting to Program Directors
• Monitor accounts for RDBS, Endodontics, Prosthodontics, and Implant divisions

• Coordinate logistics for all RDBS continuing education (CE) programs
• Partnered with the client Communications and an external vendor to launch new CE marketing materials
• Improved visibility and outreach of RDBS CE offerings
• Contributed content, reviewed drafts, and ensured alignment with program goals and branding
• Liaise with internal departments and external vendors
• Complete post-course close-out reports in collaboration with the CE Department
• Ensure CE program compliance and operational efficiency

• Serve as primary contact for all faculty appointment and onboarding processes
• Liaise with the Office of Faculty Affairs (OFA) on RAAP, TRAAP, promotions, and appointments
• Oversee dossiers, appointment letters, and reappointment submissions
• Support recruitment, onboarding, and promotions from pre-college to professor level
• Outreach to faculty regarding univ reporting (i.e. COI)