Duration: 3 months to start
Description:
The Executive Assistant / IT Administrator provides professional operational and analytical support to IT Leadership by providing the coordination, analysis, and continuous improvement of executive workflows, leadership processes, and cross-organizational initiatives. This role is responsible for managing executive operating rhythms, synthesizing information for decision support, and driving follow-through on leadership priorities across departments.
Executive Operations
- Manages executive leadership operating rhythms including meeting cadence, agenda planning, and follow-through processes
- Implement improvements to executive and leadership support processes
- Coordinate inputs and follow-up activities across departments related to executive and leadership initiatives
- Ensure alignment and timely information flow between executives and operational teams
- Maintain confidentiality when handling sensitive information and communications
- Support execution of small to mid-sized cross-functional initiatives by tracking timelines, deliverables, and stakeholder responsibilities
- Draft and edit executive communications, summaries, and documentation with accuracy and professionalism
- Evaluate existing executive support and coordination processes and recommend improvements
- Provide informal guidance to other administrative staff on executive support best practices as needed
JOB REQUIREMENTS
Education:
- Bachelors Degree in related field is required or a combination of additional experience and training will be considered
Experience:
- 10+ years of experience as an executive assistant or in progressively more responsible rolls supporting IT.
- 1-2 years project management experience
Knowledge and Skills:
- Excellent communication skills and diplomacy to interact and communicate effectively with external contacts and hospital staff.
- Must be exceptionally organized to multitask, prioritize and meet deadlines and schedules; must be able to keep others organized and on track.
- Excellent written and verbal communication skills.
- Good critical thinking skills and demonstrated comfort and ability to work independently once given direction.
- High proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).
- Exposure to technology leadership is a plus.
#LI-Hybrid
