Duration: 15 months to start

Job Description and Project
Our client is working on updates, including adopting an electronic health record (EHR) system. The EHR will streamline and reduce administrative burdens.

Our client is seeking a vendor to provide a project manager to orchestrate the implementation of the selected EHR systems. Preference will be given to those who propose a PM who has experience in similar missions and a skill set that meets process expectations,

Deliverables
The contractor agrees that the Project Manager will have the required skills and
experience to create and maintain any/all of the deliverables listed.

• Document Management - Organize and archive project artifacts in designated document repository (As Needed)
• Project Schedule -Create and maintain an updated Project Schedule using the project scheduling tool prescribed by the client to reflect activities, dependencies, milestones, start and end dates, assigned resources, and percent of tasks completed to ensure project milestones and deliverables/outcomes are achieved. Ensure/Participate in weekly updates to the Implementation Master Schedule with Implementation vendor. (Created during the initiation phase and updated weekly through project close out.)
• Project Status Report - Provide detailed project status reports using the client’s Project Management Tool (PPMT). (Weekly)
• Risk/Issue Management - Create and maintain risks/issues in the (PPMT). Provide recommendations to address new project issues and risks where applicable. (Updated Weekly; Risk Meetings to be held monthly unless otherwise approved.)
• Facilitate Project Activities - Facilitate and manage all project activities including the procurement process. (Ongoing)
• Stakeholder Analysis - Produce/update stakeholder register (Ongoing)
• Meeting Facilitation - Facilitate project meetings including but not limited to risk/issue review meetings, status meetings, backlog grooming sessions, release planning meetings, change review meetings and other meetings upon request. Produce agendas (24 hours before) and minutes (24 hours after). (As needed)
• Track Project Financials using the client’s Project Management Tool - Create/Update project budget records. Enter/Update the client’s Project Management Tool with actual expenditures for financial/budget tracking purposes. (Monthly or as change requests are approved that impact budget)
• Decision Log - Track project decisions (As needed)
• Action Item Log - Track project action items (As needed)
• Change Management - Work with the client’s IT Portfolio Manager and governance committees to ensure impacts from changes to scope, schedule, budget, risk, or resources for any particular project are reviewed and understood before a change is undertaken, and that any such changes are formally accepted using an approved Change Request Form. Track project changes in the (PPMT). (As needed)
• Deliverable Matrix - Track all project deliverables by use of a deliverable approval matrix. (As needed)
• Approved Deliverable Expectation Documents (DED) - Ensure successful completion of all Implementation vendor Deliverable Expectation Documents (DED) (Once per implementation deliverable (per schedule))
• Approved Deliverable Acceptance Form (DAF) - Ensure successful completion of all Implementation vendor Deliverable Acceptance Form (DAF) (Once per implementation deliverable (per schedule))
• Conduct Lessons Learned - Conduct lessons learned activities and produce lessons learned report. (Once – at completion of project.)
• Project Closeout Report - Produce Project closeout report (Once – at completion of project.)